A Note for Leave
Many students with English as a second language worry that their writing is not advanced enough for letter writing. This is not the case. An effective letter uses short, simple sentences and straightforward vocabulary. The easier a letter is to read, the better. You will need to use smooth transitions so that your sentences do not appear too choppy.
A note for leave has four parts. They are:1）Date 2）Salutation (称呼) 3）Body 4） Signature (署名)
　
The date is the time when the note is written. It is in the upper right or left corner of the note.
Salutation usually begins with Dear ______. The blank is for the name of the person you are writing to. There is a comma or colon behind the person’s name.
First and foremost, make sure that you spell the recipient's name correctly. You should also c
onfirm the gender and proper title. Use Mrs. if you are 100% sure that a woman is married. Under less formal circumstances or after a long period of correspondence it may be acceptable to address a person by his or her first name. When you don't know the name of a person and cannot find this information out you may write, "To Whom It May Concern". It is standard to use a comma (colon in North America) after the salutation. Here are some common ways to address the recipient:
Dear Mr Powell，
Dear Professor Wang，
Dear Prof Wang Ming，
Dear Wang Ming，
Dear Frederick Hanson:
Dear Editor-in-Chief:
Dear Valued Customer，
Dear Sir or Madam:
Dear Madam
Dear Sir,
Dear Sirs
The body includes the reasons, and the time that you want to ask for leave. If there is a certificate, it is better to mention it to the person you are writing to. And enclose the certificate with your note.
请假条英文The signature tells who writes the note. It is in the lower right or left corner of the note.
Closing
Here are some common ways to close a letter. Use a comma between the closing and your handwritten name (or typed in an email).
Yours sincerely,
Sincerely,
Sincerely yours
Thank you,
Best wishes
All the best,
Best of luck
Warm regards,
Yours truly,
Sample 1
February 28th
Dear Ms. Jiang,
I am terribly sorry that I shall be unable to attend this morning two periods of English Class due to a bad cold and high fever. Enclosed is a certificate from the doctor who said I must stay in bed for a few days. I will go back to school as soon as I recover.
Yours respectfully,
signature
Tian Ye
Sample 2
Dear Miss Huang,
My sister called me last night, and she said that my father is dangerously ill. I beg to apply for seven days’ leave of absence from 16th to 21st instantly, in order that I can
see my beloved father. I should be much obliged if you would grant me my application. As regards the lessons to be missed during my absence, I will do my best to make up for them as soon as I get back from home.
                                              Sincerely yours,
Sample 3
August 22nd
 
Dear Secretary Li,
I‘m sorry to apply for ten days’ leave from the Aug. 23rd to Sept., 3rd instantly, as the time is urgent. My father now in the hospital is badly ill and I have to take care of him for a few days, for I’m the only child in my family. I will show you the telegram about my father’s illness to support my application. I promise I will do my best to catch the missed lessons on after I come back. Wish for your allowance.
　                          　                 
Yours respectfully，
Sample 4 (You could follow the following format.)
To: Peter Stone, Manager
From: Lynn Chen, Financial Department
Date: May 22nd, 2009
Subject: Casual Leave of Absence
Peter, I would like to know if I could ask for a casual leave of absence for one day on May 24th, this Wednesday.
This morning I received a telephone call from my dentist, urging me to come to his practice for immediate treatment of my teeth. I have been experiencing a stinging pain, depriving m
e of my sleep during the past fortnight. The situation could worsen, should infection occur.
Concerning my workload: As Wednesday is not as busy as the other weekdays, I think a one-day leave this Wednesday may be the best solution. I apologize for the inconvenience my absence from work may cause.
Thanks. I will call you at Or you can call me at any time.
Sample 5 (You can follow the format.)
To: James Zhao, Manager
From: Kaven Han, assistant
Date: March 27th, 2008
Subject: Note for sick leave
Dear Mr. Zhao,
I would like to know if I could ask for a sick leave for one day on March 29th.
I just caught a cold, and then I hope I can go to hospital that day. And I will try my best to finish my work on March 28th.
Many thanks. I'm looking forward to your kind answer.
Sample 6 （very casual one）
Asking for Sick Leave 
Sept. 17, 2008
Dear Teacher,
I am very sorry to apprise you that I am unable to attend school today owing to a stomachache. I enclose doctor’s certificate and ask you for sick leave of two days.
Your student
Li Ming
Encl.: Doctor’s certificate for sick leave
Sample 7 （casual one）